Top 10 Paid Milestone Mapping Templates

🚀 Transform Your Project Management with Notion!

Welcome to the ultimate project management solution on Notion that empowers you to streamline your projects effortlessly. This 30+ Pages/Databases is a comprehensive template that is meticulously designed to bring cohesion and efficiency to your project workflows. With a structured layout and dedicated sections for each critical project phase and knowledge area, managing multiple projects becomes a seamless journey.

Phase 1: Project Initiation

🚀 Project Initiation: Lay the Foundation for Success

Business Requirement Document (BRD): Begin by defining and documenting your project's business needs and objectives to set the stage for successful implementation.

Request for Proposal (RFP): Organize and structure proposal requests effectively, detailing project specifications to invite vendor bids seamlessly.

Project Charter & Scope: Establish clear project objectives, scope, stakeholders, and high-level deliverables, setting a definitive direction for your project.

Stakeholder Register: Identify, categorize, and manage stakeholders involved in your project, analyzing their interests and impact for a comprehensive project overview.

Phase 2: Project Planning

📅 Project Planning: Organize, Strategize, Execute

Project Proposal & Plan: Craft detailed proposals and comprehensive plans outlining goals, methodology, and resource requirements for project approval.

Project Schedule & Work Breakdown Structure (WBS): Outline project timelines, milestones, and task breakdowns, ensuring a structured approach for task management and effective time management.

Project Budget & Cost Estimation: Develop detailed budgets, estimate costs, and analyze expenditures required for successful project completion.

Project Team & Resource Skills Matrix: Identify team members, roles, and skill proficiencies, enabling efficient resource allocation and effective team collaboration.

Phase 3: Project Execution & Monitoring

🔧 Project Execution & Monitoring: Navigate, Execute, Track

Project Plan & Schedule Tracking: Implement plans and track schedules, milestones, and dependencies, ensuring smooth project execution and progress tracking.

Resource Estimation & Utilization: Estimate and allocate resources effectively based on project needs and capacities for optimized resource utilization.

Stakeholder Engagement & Communication: Engage stakeholders and maintain effective communication channels for continual project alignment.

Risk Management & Issue Tracking: Identify, manage risks, and track issues to proactively mitigate potential disruptions during project execution.

Phase 4: Project Closure

🎯 Project Closure: Reflect, Learn, Improve

Lesson Learned & Closure Report: Gather insights, reflect on lessons learned, and compile closure reports for continual project improvement and future reference.

This template is composed by 4 main databases and includes extensive documentation.

- [Issues]: Database of all your tasks/tickets, showing their related projects and cycles.
- [Projects]: Database of projects, where you can easily view all of the issues within a project. These are custom to your business and should reflect the way you break down work, the template has 3 example projects you can rename or delete.
- [Cycles board]: Board that shows the tasks for the current cycle.
- [Sprints] : Database of current, future and past cycles.

[Issues](the way Linear calls database items - the tasks that need to be worked on) is the main database. Each [issue] is a Notion page so what you can write in there is quite powerful, and you can create custom templates. Note you can create templates in Linear as well. Qw created a simple template called `A new issue` that you can access by clicking the "New" blue button.

The Issues database mimics Linear's standard fields very closely. In Notion, unlike Linear, you could add more fields to your liking. All fields are optional except the issue name.

These are the fields of the [database schema]:

- Issue name (main Issue title - text)
- status (single select)
- priority (single select). Unlike Linear, the options can be customized, but in the template they mimic Linear’s:
- Urgent
- High
- Medium
- Low
- assignee: this is a Notion user who is in charge of working on that issue
- label (multi-select): This a customizable tag-like property you can customize to better categorize and filter
- Sub-issue: an issue with its own unique ID that can be associated to a “parent issue”. Useful to break down larger deliverables into smaller issues.
- Blocked by (Relation to other issues)
- Blocking (Relation to other issues)
- Due date
- ID: this is a numerical unique identifier. We use Notion’s native ID property
- Created time: this is auto-generated by Notion, it’s a timestamp of when the issue was created, useful for sorting and filtering.
- Relation to [Sprints] database. Assign issues to the corresponding Cycle when you plan to work on it. At the end of each cycle, you go to [Cycles board] and click “Complete cycle” button on the top right,
- You'll be asked to confirm the dates of your next sprint and what you'd like to do with the incomplete tasks. Click `Complete Sprint`.
- The status of your `Current` sprint will be changed to `Past`. The status of the `Next` sprint will be changed to `Current`.
- The tasks on the board will reflect the new `Current` sprint.
- A new `Next` sprint will be created if none exists.
- Relation to Projects database
- Projects database: a project is a collection of issues. Just click on the list of issues to assign them to a project, or vice-versa. These are the fields, mimicking Linear:
- Status
- Target date
- Project lead
- project members
- Related issues
- Progress (auto-calculated based on the issues associated with the project)
- Estimate points:
- You can pick t-shirt size or points. These are taken into account to estimate completion % of the project.
- GitHub pull request: link to pull request in GitHub if applicable

Database views are filtered view of the Issues database.

We created a few views in the Issues database that are linked in the right side menu, but also accessible from the Dropdown menu, but you can create many more. The "Aging issues" view for example does not exist in Linear and uses Notion's timeline view to show how long have the issues been open.

See documentation for a list of differences between the native Linear app and this Notion template.

Feature Canvas is a tool that helps you visualize, prioritize, and communicate the insights behind the features in a clear and concise way. The purpose of using Feature Canvas is to create a shared understanding among stakeholders about what features have been selected for development and the reasoning & data behind them.

Our Milestones Board includes two views: Milestone Board and Milestone List. The Milestone Board provides an intuitive visual interface that allows you to have a clear understanding of the overall project progress. The Milestone List provides more detailed information that allows you to manage the project more finely.

Advanced Version (Sprints Included)

Are you interested in the ULTIMATE project and task manager? This template is designed so that you can go seamlessly from projects, and tasks, to sprints. We also include additional features for planning and review, team pages, calendars, and more!

🤍 This version will work well for bigger teams of 3-10 people and every team size with a strong focus on product development. You would want to consider this version if you are looking for a way to have focused timeframes, efficient planning, and strong collaboration among members.*

💼 Projects: The projects database allows you to store your projects, view them in timeline view, and move them through different stages such as planning, in progress, and more! Each project is connected to tasks so that you can calculate your progress, hours spent, as well as planning & review sections.

✅ Tasks: Tasks can be seamlessly connected to sprints and projects so that you know exactly what you need to do to progress. If you don’t want to use a sprint-based approach, you can also use a backlog to track your current tasks.

➖ Sub-Tasks: Each task comes connected with sub-tasks that will show up on the task. Break down large tasks into smaller sections!

👥 Team Page: This is a central page where you can store your team’s directory, working hours, and contact information. This is a great way to keep track of everyone and also see team meetings and availability.

🗓️ Calendars: We combined all calendars across this template into one place. See your dated tasks, projects, team calendar, and sprints in one place!

🧭 Easy Navigation: A handy sidebar is on all pages where you can access important pages easily. We also include a “Home” button to get back to the main dashboard.

👟 Sprints: The Sprints page allows you to complete and create new sprints and track their progress. Each sprint comes with a planning section where you can easily move your relevant tasks for that sprint. Set a period of your choice for the sprint as well!

✍🏻 Sprint Planning & Review: Sprints and projects come with a planning & review section so you can brainstorm and review individually or as a team. The Sprint planning page can allow you to connect your tasks to your sprints when you start the sprint.

"Streamline your project management with our comprehensive Notion template! Seamlessly track project progress, milestones, tasks, meetings, and minutes all in one intuitive workspace. Collaborate effortlessly with your team members, ensuring everyone stays on the same page and projects stay on track. From brainstorming to completion, our customizable template empowers you to manage projects with ease, efficiency, and clarity. Upgrade your project management game today with our Notion template!"

Enhance Your Project Management with Our User-friendly Template! 🚀

Dive into a world beyond basic databases, including areas, projects, milestones, tasks, and meetings, plus a revolutionary all-in-one dashboard. This dashboard provides an instant overview, transforming how you handle and monitor projects.

📚 6 Different databases: Effortlessly handle areas, projects, milestones, tasks, and meetings—all in one centralized template.

📢 Comprehensive Dashboard: Get a quick snapshot of your project's overall status.

🔄 Individual page for each Project: Empower each unique project page, where you can seamlessly plan objectives, tasks, meetings, and milestones. Conclude it with a final retrospective session to drive continuous improvement for your team.

👀 Versatile Task management with various views: Sort tasks by areas, status, labels, deadlines, and more. Tailor your workflow for ultimate efficiency.

🎯 Crucial Milestones: Keep track of key milestones driving progress. Use them to quickly determine your project's completion, all automatically calculated by our template.

📝 Pre-made Meeting agenda: Optimize your meetings with our pre-made agenda, enabling you to plan sessions in advance and streamline post-meeting note-taking.

📈 Automated project Cost calculation: Streamline cost calculations by tracking time spent on each task while considering individual rates. Stay on track for financial success.

Key benefits:

✅ Enhanced Communication: Facilitate communication between teams, ensuring everyone is on the same page.

✅ Team Improvement: Cultivate growth through impactful retrospective sessions, fostering a culture of continuous learning and improvement.

✅ Boosted Productivity: Simplify your planning, enhance productivity, and make informed decisions effortlessly.

✅ Financial Clarity: Gain financial insight with automated cost calculations, tracking time spent on tasks and individual rates for accurate project budgeting.

✅ Project Milestone Mastery: Master project milestones with automatic calculations, ensuring a clear and efficient path to project completion.

Unlock Your Project Success Today!

Share your thoughts on our Notion template and help us tailor it to perfection. Your input matters, so leave your comments and ratings to shape a template that suits you best! 🌟"

Key Features:
- Projects Portfolio (track progress, timeline, risks, remaining days)

- PMO Actions - High-Level Tasks Management

- Scrum and Kanban Project Templates

- Backlog Management (sub-items, dependencies)

- Templates for Epics, User Stories, Tasks and Bugs

- Support for Sprints and Releases

- Project Organisation - Team Members, Meetings Notes, Team Charter

- AI Summary for Project Meetings

- Automation - Action Buttons

Instructions (each tab of the tables could serve to keep traceability inside the sections. Also, this helps to show the history):
1. Substitute the logotype or name of the Company with the company's information.
2. Fill the information on the right table with the information about the project.
3. The Version History section includes a register of the changes on the template, and every change made to the format must be reviewed, approved, and registered in the table.
4. The Task Description Template Contains the following sections:
a. Task Description:
i. Task ID.
ii. Description (I suggest using: “As <associated role>, I want/need to <achieve software capability goal> for <business benefit>” form).
iii. Acceptance Criteria.
iv. Estimated Time.
v. Real Time.
vi. Estimated Cost.
vii. Real Cost.
viii. Status (Not started, in progress, reviewed, updated, accepted, and verified).
b. Sign of the involver parts.
i. Sign of the responsible person who completes the elaboration of this format.
ii. Sign of the Vo. Bo.
iii. Client Sign.

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