Top 10 Free Sprint Planning Templates

Make sprint planning a breeze by doing everything inside of Notion. From backlog management to sprint reviews, keep all of your project details in one place and stay on track with your team's goals. With built-in collaboration tools, you'll be able to work together seamlessly and efficiently.

What Should Sprint Planning Templates Include?

Choosing the right Sprint Planning template can streamline your project management process and enhance team productivity. Here are key components to look for in a Notion template:

Task Breakdown: The template should allow for detailed task descriptions, including subtasks, to ensure clarity and accountability among team members.
Timeline Visualization: A good template will include features like Gantt charts or calendars to visually represent timelines, helping teams understand deadlines and dependencies.
Resource Allocation: It should provide a clear overview of resource distribution, ensuring that all team members know their responsibilities and the tools they have at their disposal.
Progress Tracking: Effective templates offer integrated tracking systems for monitoring the progress of sprints, which can help in adjusting workflows and deadlines as needed.

With these components, a Sprint Planning template in Notion can transform your project management approach, making it more structured and efficient.

What Should Sprint Planning Templates Avoid?

Choosing the right Sprint Planning template in Notion can streamline your project management process. However, it's equally important to know what features to steer clear of.

Overly Complex Layouts: Templates with too many sections or intricate designs can confuse users, detracting from the main goal of sprint planning.
Fixed Time Frames: Avoid templates that rigidly define time frames for tasks as they can limit flexibility and adaptability in dynamic project environments.
Non-Collaborative Features: Sprint planning should be a collaborative process. Templates that do not support easy sharing or updating by multiple team members can hinder teamwork.

Selecting a template that avoids these pitfalls will ensure a more efficient and effective sprint planning experience, enhancing overall team productivity and project clarity.

1Roadmap

Use this template to track all of your project work. Organize your projects by epics, sprints, tasks, and bugs. You can view the database different ways to see projects by status, engineer, or product manager.

Save time by using the templates made for each type of task, where you can add more as needed, as well as custom properties to track important information.

2Issue Tracker

Track engineering projects of any shape or size with this template. For teams that use the Agile method, you can break down each project into tasks, prioritize your backlog, then organize tasks into sprints. Filter by status, priority, and team to view your work any way you like. Plus, connect your other essential tools like Github, Figma, Slack, and more to truly keep all your work in one place.

3Small Design Agency Task Management

This template helps to organise incoming work from the client account management teams into a creative design team at a small design agency. Often there are competing creative deadlines across account management teams which can lead to miss management of task priorities. On this template both the management team and creative team have their own workspace which is connected together, providing a way to manage creative tasks.

A template preview for Small Design Agency Task Management

4Notion Engineering Dashboard

The Notion Engineering Dashboard is an easy-to-use workspace for you to track your tasks, stories, epics, sprints, and meetings. With this Notion setup you can cut out clutter and focus on your highest priority tasks, without losing track of important details.

A template preview for Notion Engineering Dashboard

5Product Backlog w/ DoR and DoD

Get started with your project with this straight-forward Product Backlog template with pre-defined Definition of Ready and Definition of Done. Your project doesn't have to be a software or something complex in order to use this. It can fit to any application or use case, whether for personal or business purposes. You will be guided what data to populate in Epic, PBI, User Story, Acceptance Criteria, etc., based on the samples provided.

A template preview for Product Backlog w/ DoR and DoD

6Sprint Planning Meeting

Our Sprint Planning Meetings template is a time-efficient tool designed to streamline your sprint planning. With a single click, you can generate a new sprint meeting entry marked with today's date. The template includes structured sections for reviewing the last sprint, planning the upcoming sprint, and fostering discussion. You can also conveniently link to the associated sprint. This organized and simple text-based approach keeps your sprint planning focused and effective.

A template preview for Sprint Planning Meeting

7Action Plan

The Action Plan Template helps you to create action plans easily.

By creating an action plan you’ll able to gain a clear understanding of your short-term objectives are.

By creating an action plan you’ll be able to streamline your efforts and stay focused on what truly matters.

8Software Development Lifecycle (SDLC)

It helps to create an work flow in IT departments

A template preview for Software Development Lifecycle (SDLC)

9Weekly Sprints

Are you someone who wants to plan out your week ahead? Or someone who wants to track their weekly habits?

Here's a simple to use weekly planner, where you can set your goals for the week in one of the 4 categories: Personal, Professional, Health and Social. Add your TODOs for the week in those columns or track your habits.

You can easily add a new week with the button and take a look at your older weeks' progress in the History section as well. Personalise it as you like and make it work for you.

10Definition of Ready Checklist

The Definition of Ready (DoR) is a crucial concept in agile development that outlines the criteria a user story must meet before it can be implemented. This checklist will provide teams with a comprehensive framework for effectively defining the DoR and by following it, teams can ensure that user stories are well-prepared, reducing ambiguity and improving efficiency.

A template preview for Definition of Ready Checklist

Closing Thoughts

Utilizing these templates streamlines the sprint planning process, ensuring that all team members are aligned and productive. They help in setting clear objectives and deadlines efficiently.

Adopting these tools not only saves time but also enhances collaboration within teams. Start implementing these templates today to experience a more organized and effective project management cycle.

What is a Velocity Chart?

A velocity chart is a visual tool used in sprint planning to measure the amount of work a team can handle during a single sprint, helping to predict future performance.

What is a Burndown Chart?

A burndown chart is a graphical representation that shows the amount of work left to do versus the time remaining for the current sprint, providing a simple view of sprint progress.

What is a Sprint Backlog?

The sprint backlog is a list of tasks identified by the scrum team to be completed during the sprint, derived from the product backlog and prioritized by the team.