Top 10 Free Engineering Workflow Templates

Engineering workflows are essential for streamlining project management, enhancing collaboration, and ensuring that all team members are aligned with the project's goals and timelines. An Engineering Workflows template in Notion can help by providing a structured approach to task management, sprint planning, and progress tracking, which is crucial for the successful delivery of engineering projects.

Before you start creating your own Engineering Workflows, check out these Engineering Workflows templates below to help make the process easier.

What Should Engineering Workflows Templates Include?

Choosing the right Engineering Workflows template in Notion can streamline your project management and enhance team collaboration. Here are key components to look for in a high-quality template:

Task Management: The template should offer comprehensive tools for tracking tasks, including statuses, priorities, and deadlines to keep projects on track.
Integration Capabilities: Effective templates should seamlessly integrate with other tools like GitHub or JIRA, facilitating a smoother workflow and data synchronization.
Documentation Space: Look for templates that provide ample space for documentation, including design specs, project requirements, and meeting notes to ensure all information is centrally located and accessible.
Progress Tracking: A good template will include features for visualizing progress, such as Gantt charts or Kanban boards, which help in assessing project timelines and resource allocation.

Selecting a template with these components will not only optimize your engineering processes but also empower your team to deliver exceptional results efficiently.

What Should Engineering Workflows Templates Avoid?

When selecting an Engineering Workflows template in Notion, it's important to be aware of certain features that might complicate or hinder your project management efficiency. Here are three key components to steer clear of:

Overly Complex Structures: Templates with too many layers and subpages can be confusing and reduce navigability. Opt for simplicity to enhance user experience and productivity.
Fixed Workflow Stages: Avoid templates that do not allow customization of workflow stages. Engineering projects vary widely, and flexibility in modifying stages is essential for adapting to project-specific needs.
Generic Resource Links: Templates that include non-specific resource links can lead to irrelevant information. Ensure the template allows for easy customization of resource sections to maintain relevance to your specific engineering field.

Choosing the right template involves avoiding these pitfalls to ensure that the tool enhances your team's ability to manage projects effectively and efficiently.

1Issue Tracker

Track engineering projects of any shape or size with this template. For teams that use the Agile method, you can break down each project into tasks, prioritize your backlog, then organize tasks into sprints. Filter by status, priority, and team to view your work any way you like. Plus, connect your other essential tools like Github, Figma, Slack, and more to truly keep all your work in one place.

2Rippling's Multi-Product Roadmap

Rippling’s Multi-Product Roadmap template is your ultimate tool to seamlessly interlink products, projects, and tasks in a single view. Borrowing from the intuitive nature of Gantt charts, this template offers a visual timeline that not only tracks progress but also pinpoints dependencies and sequencing.

A template preview for Rippling's Multi-Product Roadmap

3Notion’s tasks

Use this tasks database to capture your engineering and product teams’ day-to-day work. At Notion, we organize all our work by projects and tasks, then link each task to its relevant project and team. That way, you can filter tasks by a specific project.

This template is part of a larger — read more about how we use it in .

4Software Product Development in-a-Box

Combines the core elements of our Product, Design & Engineering Team in-a-box sets to cover the needs of a modern product development team.

It features templates for your product, design, engineering, product analytics and user research teams. Amongst others; a product roadmap, OKR tracker, Sprint board, Kanban board, experiments tracker, user research tracker, tech specs, bug tickets and more.

A template preview for Software Product Development in-a-Box

5Game Development Board

Unlock a streamlined game development experience with our specially crafted Notion template. Designed with the unique challenges of game creation in mind, this board offers intuitive organization, real-time tracking, and a visual workflow to keep your project on target. Whether you're a solo developer or part of a team, our template adapts to your needs, turning complexity into clarity. Embark on your next gaming adventure with this indispensable tool by your side!" 🎮🚀

A template preview for Game Development Board

6Tools stack

The purpose of this template is to keep track of your team's tools and how they are working for your workflows. Add feedback, monitor usefulness, and track cost as you go.

7Projects Keeper

Records project task time through relationships between time recordings, tasks, time codes, and projects. Offers relational note-taking and calendar appointments. Offers means to record and track budget and contract expentures. Built based on a personal tool used to keep track consulting efforts.

8Da-Vi:Ultimate Project Manager & Your Second Brain

Project "Da-Vi", currently utilized at udaan.com, is a versatile Notion template designed for Project/Product Management, Engineering Task Management, and Issue Tracking.

This comprehensive system not only acts as an all-encompassing project management information hub, fostering seamless communication and collaboration, but also serves as a centralized knowledge base and repository for lessons learned, enhancing organizational learning and efficiency. It supports a variety of methodologies, from agile practices like sprint planning and retrospectives to predictive tools like Gantt Charts, catering to diverse project management needs.

Rooted in PMI's PMBOK principles, Project Da-Vi facilitates efficient project management, while the PARA method (inspired by Tiago Forte's 'Building a Second Brain') ensures organized and accessible data retrieval. Its efficiency is epitomized in the 'My Dashboard' feature, tailored to display relevant tasks and information specific to each user, enabling them to manage over 95% of their tasks from this single, personalized interface.

With built-in templates for user stories, features, epics, and bugs, even though the tool best suits engineering task management, it can be easily adapted for any project or task management needs.

A template preview for Da-Vi:Ultimate Project Manager & Your Second Brain

9Subtasks System

When you work on complex projects, some tasks often require subtasks. And some of these subtasks sometimes need (sub)subtasks. And occasionally, these (sub)subtasks also need (sub)²subtasks.
This template allows you to create 3-levels subitems while maintaining access to the project that each task belongs to.

10Branch's engineering roadmap

uses this engineering roadmap template to bolster team collaboration and connect all their engineering projects in one place. All the project work lives side-by-side with deadlines and updates — saving them time from bouncing between tools. You can create templates unique to each problem an engineer will tackle, like bug reports or project specs. Use this template to help your engineering team track every initiative and encourage cross-functional collaboration.

A template preview for Branch's engineering roadmap

Closing Thoughts

Utilizing these templates streamlines project management and enhances productivity by providing a structured approach to tackle engineering challenges. They are designed to save time and reduce errors, ensuring a smoother workflow.

Adopt these tools into your daily operations to see immediate improvements in efficiency and collaboration. Their adaptability allows for customization to fit specific project needs, making them invaluable assets for any engineering team.

What is a Kanban Board?

A visual tool used in engineering workflows to represent work at various stages of a process using cards to represent work items and columns to represent each stage of the process.

What is a CI/CD Pipeline?

Continuous Integration and Continuous Deployment (CI/CD) Pipeline automates the process of software delivery by enabling automatic build, test, and deployment of applications.

What is a Design Review?

A formal process in engineering workflows where a design is evaluated against its requirements in order to ensure it meets the necessary specifications before moving forward.