Top 10 Free Cost Tracking Templates

Never get blind-sided by a recurring expense again.

This free expense tracker template is the exact system I use to track all the recurring expenses in my business.

This tracker contains sections for Active Expenses, Cancelled Expenses, and “Maybe Cancel” Expenses.

On your active expense tracker, you can see the effective monthly cost for each expense – which means annual expenses are broken down so you can see how they truly offset your monthly revenue.

Finally, this template comes with a Calendar view, which means you can easily add it to Notion Calendar.

Introducing your new best friend in finance: the nifty little Expense Tracker that's here to have your back, 24/7. Think of it as your personal finance whiz, tirelessly keeping tabs on all your spending so you can breathe easy.

Gone are the days of dreading the daunting task of managing your money. Our main goal? To turn what can be a scary and boring chore into a piece of cake. With its super user-friendly interface, tracking your expenses is now as effortless as a walk in the park.

But here's the best part: we've made managing your money downright fun! No more yawning or dragging your feet through budgeting. Our Expense Tracker injects joy and simplicity into every transaction, ensuring that staying on top of your finances is a delightful experience.

So bid farewell to financial stress and hello to a brighter, more organized future. With our cool Free Expense Tracker by your side, you'll conquer your budget like a pro and embrace financial freedom with open arms.

This system will help you keep track of your subscriptions in one place. It includes monthly and yearly costs calculations, and the option to track subscriptions with a custom billing cycle. This template will also calculate your next payment date automatically.

Expenses Tracking Made Easy

Having trouble keeping track of all your monthly expenses? Unsure why you have NO savings and where all your money is going to? Or are you just on a tighter budget for now and would like to log your spending?

Not to worry! Notion Revolution is here to help with our user-friendly Expenses Tracker to help you find out where all your money is going to!

How does it work?

The Expenses Tracker leverages the powerful features of Notion Databases to track your expenses.

What is Included?

Expenses Tracking Database:
❖ Easily set up within 5 minutes thanks to our detailed instructions
❖ Quick-add button for new expenses
❖ See your total expenses at a glance in the Notification Centre

Perform Analysis By Categorisation & Periodic Reviews:
❖ Categorise the type of expenses to analyse spending habits
❖ Use the 'Sort' function to identify your highest expenses
❖ Breakdown your expenses by month or year using the 'Filter' function

Other Features:
❖ Set up recurrent expenses by choosing the frequency
❖ Pre-populated expenses category for easy selection
❖ Optimised version for mobile view and use
❖ Choose between Light & Dark Mode

You will get a budget with an overview and an automatic calculator of your remaining money to spend on each category! A slick and easy desgin.

Template for mapping, controlling and forecasting personal financial spending over the course of a year. Visibility of results by account, category, month and year.

What does our Subscription Tracker offer?

- Categorise your subscriptions;
- Record all your subscriptions;
- Overview of total subscription costs;
- Average monthly/yearly spending in each category;
- Upcoming payment dates for subscriptions.

Key Features for Effective Cost Management

Expense Description: Keep detailed records of project expenses with our intuitive expense description feature. Document each expense item, including descriptions, dates, and categories, for accurate tracking and reporting.

Planned Cost: Set clear budget targets and goals with our planned cost functionality. Define budget allocations for different project components or phases, ensuring that your spending stays within predefined limits.

Actual Cost: Track actual expenditures against planned budgets in real-time. Easily record actual costs as they occur, providing visibility into project spending and allowing for timely adjustments as needed.

Variance Analysis: Identify discrepancies between planned and actual costs with our variance analysis tool. Instantly see where your project is over or under budget, enabling proactive cost management and decision-making.

Payment Status: Keep tabs on payment statuses for each expense item. Monitor payment progress, outstanding balances, and due dates to ensure that payments are made on time and budget constraints are met.

Projects by Cost: Gain insights into project costs across multiple projects with our Projects by Cost feature. Compare spending trends, analyze cost distributions, and identify areas for cost optimization to drive project profitability.

This template is a simple and effective way to track your expenses. It includes columns for the Done status, Collected status, Name of the person who spent the money, Amount spent, Date of the expense, Comment, and Collection date.

The template is designed to be flexible and customisable, so you can tailor it to your specific needs. For example, you could add additional columns to track the category of the expense, the payment method used, or the receipt number.

Here are some tips for using the template:

Use the Done and Collected columns to track the status of your expenses.
Use the Name column to track who spent the money or for whom the money was spent.
Use the Amount column to track how much money was spent.
Use the Date column to track when the money was spent.
Use the Comment column to add any additional notes about the expense.
Use the Collection date column to track when money was collected if spent for others.

This template is the perfect solution for individuals seeking to take control of their daily routines and maximise productivity.

Record your activities with precision, and watch as your projects come to life with visual progress indicators. See at a glance how much time remains, and be alerted to overages. Gain insight into how your time is distributed among various activities, all customizable to fit your unique needs.

Share your dashboard effortlessly with others, and collaborate on improving your time management skills. Whether you're a student, professional, or anyone looking to enhance time management, this template caters to users from all walks of life.