Best Employee Handbook Templates for Human Resources Managers

An Employee Handbook serves as a centralized guide for employees, outlining the company's culture, policies, and procedures. It ensures consistency in communication and expectations across the organization. An Employee Handbook template in Notion can streamline the creation and updating of this guide, making it easier to maintain and distribute to staff.

Before you start creating your own Employee Handbook template, it might be helpful to review these Employee Handbook examples to simplify the process.

What Should Employee Handbook Templates Include?

Choosing the right Employee Handbook template is crucial for ensuring that all employees have a clear understanding of company policies and expectations. Here are key components to look for:

  1. Company Policies: The template should include a comprehensive section on company policies, covering everything from workplace conduct to anti-discrimination policies.

  2. Employment Details: It should clearly outline the terms of employment, including job descriptions, work hours, and salary information.

  3. Benefits Information: A detailed overview of benefits provided by the company, such as health insurance, retirement plans, and leave policies, is essential.

  4. Emergency Procedures: Ensure the template has a section dedicated to emergency contacts and procedures to enhance workplace safety and preparedness.

Selecting a comprehensive and well-structured Employee Handbook template can significantly streamline HR processes and improve organizational communication.

What Should Employee Handbook Templates Avoid?

Choosing the right employee handbook template is crucial for setting clear expectations and guidelines within your organization. However, certain elements can detract from its effectiveness and clarity.

  1. Overly Complex Language: Avoid templates that use jargon or overly complex legal language. They should be easily understandable to ensure all employees can comprehend the policies without confusion.

  2. Irrelevant Policies: Ensure the template does not include outdated or irrelevant policies that do not apply to your company's operations or culture. This can lead to unnecessary clutter and confusion.

  3. Non-compliant Content: Steer clear of any template that includes content not compliant with current labor laws. Non-compliance can lead to legal issues and undermine the handbook's authority.

Ultimately, the best template is one that is clear, relevant, and legally compliant, helping to foster a positive and well-informed workplace culture.

1Figma’s Figmanual

The Figmanual is a one-stop resource for company information and policies. The simplicity of adding or editing a page has helped the HR team collaborate and ensure content is always up-to-date. It’s frequently referenced by new hires and tenured employees alike.

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2Employee Benefits

This template is a perfect place to describe your company’s benefits and link out to all necessary info so your employees feel appreciated and informed.

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3Workwell guides and FAQ

Building a help center for your company can be an arduous task, and software solutions for this are often over-featured and cumbersome for people to learn. cut through this red tape by using Notion for their help center. It's easy for anyone internal to edit and update.

Plus, they were able to publish it as public-facing website with one click, and link to it from their footer. No need to deal with building a new web page from scratch for this purpose. Your help center can be as easy to create as any document so everyone can help keep it fresh.

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4Offices, People & Events

Find all the information you need about offices around the world. Who is there, who is in charge, what’s happening.

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5Company Playbook

This digital resource is designed to be your compass through the intricate details of the organization, providing a dynamic platform to explore mission, values, and operational intricacies. With intuitive navigation and interactive features, it's your personalized guide to navigate the unique culture and structure of your company.

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6Employee Value Proposition

Why would someone want to work at your company? This Employee Value Proposition template explains it clearly. Show your key qualities, unique attributes, and what to expect.

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7US Labor Law Posters

Has a list of PDFs of common labor law notices and also has image conversions displayed openly as required by US law. Saves time by already having the basics included and image conversions done.

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8Basic Employee Handbook

A comprehensive guide to company policies, procedures, and expectations. It includes sections on workplace conduct, benefits, dress code, and safety protocols, ensuring all employees have a clear understanding of the company's standards. Easily accessible and organized, it serves as a valuable resource for new hires and current employees alike, fostering a consistent and informed workplace culture. Ideal for companies seeking to maintain clear communication and alignment with their team.

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9Hotel Management

Simplify and centralize your hotel's operations with this comprehensive Notion template. Effortlessly manage bookings, streamline customer interactions, allocate rooms, oversee staff tasks, track finances, generate monthly and yearly reports, and streamline housekeeping operations. This intuitive template empowers you to optimize hotel operations, ensuring smoother workflows and enhanced guest experiences.

Manage your Hotels and Rooms
With the Hotel Management Notion Template, you can easily manage multiple hotels and properties in one place. Keep track of available and booked rooms, view upcoming arrivals and departures, monitor room states, and efficiently manage housekeeping cleaning for each room.

Manage your Bookings
With our booking management system, you have multiple ways to stay organized. View your bookings by calendar or timeline, and sort them by hotels and rooms. Easily manage customer information, handle extra services, and track the current booking status. Stay on top of check-ins and check-outs happening today.

Manage your Staff Teams, Employees
You can effectively manage your employees and assign tasks to team members. It allows you to easily oversee all your hotels in one place, working seamlessly with your team. From managing housekeeping to handling social media and organizing hotel events, you can efficiently collaborate with your team. Sharing notes and news with your team is quick and effortless.

Manage your Hotel's Finance
You can easily track and manage your incomes by hotels and rooms, as well as monitor the occupancy and average room rate of each hotel. Additionally, you have the ability to manage the expenses of the hotel categorized by hotels and rooms.

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10LinkedIn Employee Advocacy Hub

The goal of this product is to make it very easy for you and your team to write, share, and influence on LinkedIn.

What is inside:

✔️ LinkedIn algorithm update sync block (updated every three months), we will let you know what is working.

✔️ Kanban board with a ready-to-use template.

✔️ Quick buttons to add ideas, personal stories, company content, and industry posts never to miss a good idea.

✔️ Track your employees' performance through dedicated SSI scores and follower growth tables.

✔️ Track engaged customers and target them with other campaigns later.

✔️ Step by step guide for employees onboarding and CMO/program manager onboarding. It's effortless to step up this.

✔️ Other Resources you would need like: Connecting strategy, Commenting strategy, and some hooks to get the attention you need.

With our intuitive Notion dashboard, rally your employees around your brand message and drive results.

Choose from three packages:

🚀 Do it yourself - Buy the product and get started immediately. We promise it's very easy to use.

🚀 Done with you - Buy the product, jump on a 1-hour call with us. We will help you and your team get started.

🚀 Done for you - For the busy teams. We will set it up, onboard your employees, and write the content for them. You would need just to copy and paste.

Get more eyes on your brand today with our one-of-a-kind employee advocacy solution!

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Closing Thoughts

Utilizing these templates streamlines the creation process, ensuring consistency and compliance with legal standards. This saves valuable time and reduces errors.

Implementing these templates can enhance communication clarity and employee understanding of company policies. This fosters a positive work environment and boosts morale.

Take action today by choosing a template that aligns with your company's values and needs. This small step can lead to significant improvements in your HR operations.

What is a Progressive Discipline Policy?

A set of guidelines aimed at handling employee performance issues with a systematic approach to warn, correct, and potentially terminate employees if necessary.

What is an At-Will Employment Clause?

A statement commonly found in U.S. employee handbooks that specifies that employment is voluntary and indefinite for both employers and employees.

What is a Non-Disclosure Agreement (NDA)?

A legally binding contract establishing a confidential relationship, often included in employee handbooks to protect sensitive company information.

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