Best 10 Sprint Planning Templates for Software Engineers

Sprint Planning is a structured process that helps software engineers allocate tasks, estimate workload, and set clear objectives for the upcoming sprint. It ensures that everyone on the team understands the sprint's goals and knows what needs to be accomplished. A Sprint Planning template can streamline this process, offering a predefined structure that teams can customize and follow to save time and ensure consistency across sprints.

Before crafting your own Sprint Planning template, consider exploring these examples below to simplify the process and enhance your team's efficiency.

What Should Sprint Planning Templates Include?

Choosing the right Sprint Planning template can streamline your project management process and enhance team productivity. Here are key components to look for in an effective template:

Goal Definition - A section dedicated to defining the sprint goals clearly helps in aligning the team's efforts towards a common objective.
Task Breakdown - It should allow for detailed task descriptions, including time estimates and priority levels, to organize the workflow efficiently.
Resource Allocation - Ensure the template includes a way to assign tasks to team members and track resource availability to balance the workload.
Progress Tracking - Features that enable monitoring the progress of the sprint, such as burndown charts or checklists, are crucial for timely adjustments.

Selecting a template with these components will help you manage sprints more effectively, ensuring that your team can meet its goals with clarity and precision.

What Should Sprint Planning Templates Avoid?

Choosing the right Sprint Planning template is crucial for streamlining your project management processes. However, not all templates are created equal. Here are three key components to steer clear of:

Overly Complex Layouts: Avoid templates with complicated structures that can confuse team members. Simplicity fosters clarity and efficiency in sprint planning.
Fixed Time Slots: Templates that rigidly define time allocations for tasks can restrict flexibility. Agile environments benefit from adaptable time management.
Generic Goals: Steer clear of templates that encourage generic sprint goals. Specific, measurable objectives are essential for tracking progress and achieving results.

Remember, the best template is one that suits your team's specific needs and enhances productivity without adding unnecessary complexity.

1Roadmap

Use this template to track all of your project work. Organize your projects by epics, sprints, tasks, and bugs. You can view the database different ways to see projects by status, engineer, or product manager.

Save time by using the templates made for each type of task, where you can add more as needed, as well as custom properties to track important information.

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2Seguimiento de incidencias

Usa esta plantilla para hacer un seguimiento de proyectos de cualquier forma o tamaño. Para los equipos que usan el método ágil, puedes desglosar cada proyecto en tareas, priorizar el backlog, y luego, organizar las tareas en sprints. Filtra por estado, prioridad y equipo para visualizar el trabajo como más te convenga. Además, puedes conectar otras herramientas esenciales como GitHub, Figma, Slack y muchas más para realmente mantener todo tu trabajo en un mismo lugar.

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3Small Design Agency Task Management

This template helps to organise incoming work from the client account management teams into a creative design team at a small design agency. Often there are competing creative deadlines across account management teams which can lead to miss management of task priorities. On this template both the management team and creative team have their own workspace which is connected together, providing a way to manage creative tasks.

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4Notion Engineering Dashboard

The Notion Engineering Dashboard is an easy-to-use workspace for you to track your tasks, stories, epics, sprints, and meetings. With this Notion setup you can cut out clutter and focus on your highest priority tasks, without losing track of important details.

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5Product Backlog w/ DoR and DoD

Get started with your project with this straight-forward Product Backlog template with pre-defined Definition of Ready and Definition of Done. Your project doesn't have to be a software or something complex in order to use this. It can fit to any application or use case, whether for personal or business purposes. You will be guided what data to populate in Epic, PBI, User Story, Acceptance Criteria, etc., based on the samples provided.

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6Reuniones de planificación de sprint

Nuestra plantilla para reuniones de planificación de sprint es una eficiente herramienta diseñada para agilizar el proceso de planificación de sprints. Con un solo clic podrás crear una nueva entrada titulada con la fecha del día. La plantilla incluye secciones estructuradas para revisar el sprint anterior, planificar el próximo y fomentar el diálogo. También puedes vincular cada entrada al sprint asociado a ella. Esta forma de organización simple y basada en texto mantendrá la planificación de sprints centrada y efectiva.

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7Action Plan

The Action Plan Template helps you to create action plans easily.

By creating an action plan you’ll able to gain a clear understanding of your short-term objectives are.

By creating an action plan you’ll be able to streamline your efforts and stay focused on what truly matters.

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8Software Development Lifecycle (SDLC)

It helps to create an work flow in IT departments

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9Weekly Sprints

Are you someone who wants to plan out your week ahead? Or someone who wants to track their weekly habits?

Here's a simple to use weekly planner, where you can set your goals for the week in one of the 4 categories: Personal, Professional, Health and Social. Add your TODOs for the week in those columns or track your habits.

You can easily add a new week with the button and take a look at your older weeks' progress in the History section as well. Personalise it as you like and make it work for you.

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10Definition of Ready Checklist

The Definition of Ready (DoR) is a crucial concept in agile development that outlines the criteria a user story must meet before it can be implemented. This checklist will provide teams with a comprehensive framework for effectively defining the DoR and by following it, teams can ensure that user stories are well-prepared, reducing ambiguity and improving efficiency.

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Closing Thoughts

Utilizing these templates streamlines the planning process, ensuring that all team members are aligned with the project goals and timelines. This alignment significantly boosts productivity and reduces misunderstandings.

Start implementing these templates in your next sprint to see immediate improvements in team communication and project clarity. The structured format helps in tracking progress and facilitates easier adjustments.

What is a Velocity?

Velocity is a measure of the amount of work a team can tackle during a single sprint and is the key metric in sprint planning.

What is a Burndown Chart?

A burndown chart is a graphical representation of work left to do versus time, commonly used in sprint planning to track the progress of a sprint.

What is a Sprint Goal?

A sprint goal is a single, concise statement detailing the objective the team plans to achieve by the end of the sprint.