Top 9 Paid PR & Comms Templates

Stay on top of your PR and comms game with these customizable templates to manage your campaigns, track your deadlines, and stay in the know with your team. Design, organize, and execute with ease straight from Notion.

What Should PR & Comms Templates Include?

Choosing the right PR & Comms template in Notion can streamline your workflow and enhance your team's communication. Here are key components to look for when selecting a template:

  1. Comprehensive Contact Management: A good template should offer detailed sections for managing contacts, including stakeholders and media outlets, ensuring easy access and organization.

  2. Press Release Preparation: Look for templates that facilitate the creation and distribution of press releases, with structured formats for quick customization and consistency.

  3. Event Planning Capabilities: Essential for coordinating PR events, the template should include timelines, checklists, and budget trackers to manage events efficiently.

  4. Media Monitoring: Choose a template that aids in tracking media mentions and the impact of PR campaigns, which is vital for measuring success and planning future strategies.

Selecting a template with these features will ensure you have a robust toolset at your disposal for effective communication and PR management.

What Should PR & Comms Templates Avoid?

When selecting a PR & Comms template in Notion, it's essential to be aware of certain features that might hinder rather than help. Here are three key components to steer clear of:

  1. Overly Complex Layouts: Templates with too many sections or complicated navigation can detract from the main message and reduce efficiency.

  2. Generic Content: Avoid templates that include too much generic or placeholder text. These can lead to a lack of customization and personal touch in your communications.

  3. Fixed, Non-Customizable Elements: Templates that do not allow adjustments to fit specific needs or branding can limit the effectiveness of your PR strategy.

Choosing the right template involves looking for simplicity, specificity, and flexibility to ensure it enhances your communication efforts effectively.

1Strategic Communication Planner

- Your tasks in one place.
- A simple click to generate a PR, event, or video plan including related tasks and schedules.
- Ready-to-implement ***six projects*** to let you hit the ground running and communicate effectively with your stakeholders.
- A ***Dashboard*** of all tasks and activities for a ***Communication Person*** to effectively and strategically engage the institution or company’s stakeholders.
- Complete analysis of your organization or institution's ***Stakeholders*** and automatic categorization of the ***Audience*** based on the level of influence and potential interest and potential impact on your organization's activities.
- ***Recurring Tasks*,** so you can create engagement tasks that need to be done repeatedly on a schedule. As a result, the Strategic Communication & Engagement Template will be your partner to constantly and effortlessly remind you if you need to accomplish a given task daily, weekly, monthly, or yearly. For example, you can set that you will send updates to the donors each last Friday of the month, and a reminder will always be created on the specific date of the month.
- Based on audience categories and potential impact on your organization's activities, includes ***Ready-to-be-used six projects*** to effectively engage your stakeholders.
- View ***Specific Tasks*** for a particular project to monitor the progress of the project you are implementing.
- Customizable two default template planers for an event, a campaign, or a video

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2AI Newsroom

The AI Newsroom template is designed to transform your press release management using AI-driven effectiveness. This template provides a centralized hub for organizing, monitoring, and accessing your press releases, streamlining your news content management. Key features include AI-assisted press release drafting. Utilizing AI technology, the AI Newsroom Notion Template streamlines and elevates your press release management experience.

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3Communication Plan

The Notion Communication Plan Template is a comprehensive solution for managing all communication aspects of your projects. With features to plan, track, and update communication strategies, it keeps your team synchronized and stakeholders engaged. This template assists in defining key messages, identifying the target audience, and determining the best communication channels. Enhance transparency and collaboration in your projects, making them more efficient and effective.

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4Artist EPK

This is a tool for musicians, artists, bands and artist managers. You may be trying to figure out all the requirements of creating an EPK. This easy-to-use template will allow you to quickly gather materials, links and assets. This template is also great for keeping record of an entire portfolio of work. This database can be shared easily with managers or bandmates to quickly collect bios and photos. Get your EPK created with ease!

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5Agency Kit For Agency/Businesses

"Simplify. Collaborate. Succeed. With the Notion Agency Kit, your agency's success is streamlined."

"Do you want to grow your business effortlessly? The Notion Agency Kit is your solution."

What's Inside :

Sales CRM

Project Manager

Finance Manager

Team WorkSpace & Contractors

Objectives and Results

Asset Library

Agenda, Contacts and Notes

Milestone Update

Quick Link and Personal Dashboard

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6Strategy Framework Library

I love this little library—I wish I'd had something like this when I was earlier in my career as a brand marketer! I still reference these frameworks on a regular basis. When you need to communicate an idea, a strategy, or a goal, use one of these tried-and-true strategy and communications frameworks, easy to pop into any product launch doc, campaign brief, or other project where you need to get a point across. This template contains 9 pre-built strategy frameworks and examples for how to use them. I like to use these in conjunction with my Brand Campaign Brief Notion template: www.notion.so/blog/how-notion-launches-brand-campaigns-template

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7Non-profit Brand Voice Workshop

To make hosting a brand voice workshop easier and more efficient, try downloading this Notion template. This template provides a step-by-step structure, timers, and interactive elements to guide you through the process of hosting a one-hour brand voice workshop.

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8Music Label OS

This comprehensive resource is tailor-made for musicians, studio professionals, managers, and music marketers seeking to streamline and excel in their music business endeavors. Packed with invaluable insights, it provides essential tools and guidance to navigate the intricacies of the music industry, from financial management to marketing strategies, enabling individuals to thrive and make informed decisions in this dynamic field. Whether you're an aspiring artist or an industry veteran, this resource is your go-to companion for success in the world of music business.

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9Social media kit

Better understand different social media platforms and learn how to create a successful social media strategy. Draft, write, and plan all your social media content in one, centralized productivity system.

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Closing Thoughts

Utilizing these templates streamlines your communication efforts, ensuring consistency and professionalism across all channels. They save time and reduce errors, allowing you to focus on strategic tasks.

Implementing these tools can significantly enhance your team's productivity and effectiveness. Start integrating them into your workflows today to see immediate improvements in your PR and communications projects.

What is Earned Media?

Earned media refers to publicity gained through promotional efforts other than paid media advertising, such as mentions in news outlets or word of mouth.

What is Media Pitch?

A media pitch is a targeted message aimed at convincing journalists or media outlets to cover a specific story or feature a product or service.

What is Crisis Communication?

Crisis communication is the strategy developed by organizations to protect and defend their reputation facing public challenges to their integrity or business conduct.

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