Top 10 Free Team Planning Templates

Collaborate seamlessly with Notion's weekly team planning templates. Set goals, assign tasks, track progress, and keep your team aligned and motivated with regular check-ins and updates.

What Should Team Planning Templates Include?

Choosing the right team planning template in Notion can streamline project management and enhance team collaboration. Here are key components to look for:

Task Management: The template should offer comprehensive features for tracking tasks, including assignment, deadlines, and progress updates to keep everyone on the same page.
Resource Allocation: It should clearly show who is working on what and the resources allocated to each task, ensuring efficient use of team capabilities and time.
Communication Channels: Look for templates that integrate or link to communication tools to facilitate easy discussions and updates directly within the project context.
Reporting and Analytics: A good template will have built-in reporting features to track overall project health and individual contributions, which is essential for ongoing improvement.

Selecting a template with these components will help you manage team workflows more effectively, fostering a productive and collaborative environment.

What Should Team Planning Templates Avoid?

Choosing the right team planning template in Notion can streamline your project management and enhance team collaboration. However, certain features can complicate rather than simplify your planning process. Here are three key components to steer clear of:

Overly Complex Structures: Templates with too many layers and subtasks can lead to confusion and reduce visibility. Opt for simplicity to keep the team focused and on track.
Fixed Timeframes: Avoid templates that rigidly define timeframes for tasks. Flexibility in scheduling allows for adjustments based on project evolution and team needs.
Generic Roles and Responsibilities: Templates that do not allow customization of roles can hinder team dynamics. Ensure the template can be tailored to reflect specific team roles and skills.

Remember, the best templates are those that provide clarity and adaptability, helping your team to achieve its goals with greater efficiency and less stress.

1Business Plan Template

Our business plan template provides a comprehensive framework for entrepreneurs to articulate their vision, strategy, and projections. It guides users through key sections such as summary, defining the problem and solution, marketing strategy, operational plan, and financial forecasts, enabling them to present a clear and compelling roadmap for their venture's success. With its user-friendly format and adaptable structure, our template is a valuable resource for both startups and established businesses seeking to refine their strategic planning.

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2Student Assignment Planner

Enhance collaboration among classmates, providing a structured platform for task allocation, management, and efficient meeting coordination. Elevate your group assignment experience with streamlined organization and effective communication.

Key Features: Collaboration Hub, Task Allocator, Task Management, Meeting Coordination, Meeting Notes Management, Brainstorming Space, Upcoming Meeting Tracker and Responsibility Tracking.

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3Directorio de equipo

Ten claro quién es quién.

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4Project Manager

Project Manager Notion template makes organizing your work easy, letting you see all your tasks and deadlines in one spot. It's perfect for teams, helping everyone stay on the same page and work together smoothly. This tool ensures that everything gets noticed and your projects move forward quickly.

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5GoalsHQ

GoalsHQ is "The Complete Goal Planning System for High-Performing Teams and Organizations."

GoalsHQ is an easy-to-implement, easy-to-use, weekly & quarterly planning tool that:

1. Aligns everyone on the most important work to be done
2. Increases everyone’s productivity
3. Skyrockets internal communication
4. Creates undeniable team clarity of goals and targets
5. Increases your satisfaction and happiness at work
6. **Oh, and did we mention…it’s actually FUN to use ;-)**

GoalsHQ is designed by a team of 20-year entrepreneurs and business veterans who’ve grown multiple companies from zero to 8-figures and figured out the hard way how to develop a highly efficient and highly effective goal planning process that delivers results.

Now, you get to follow this battle-tested system and experience breakthrough results yourself.

6Small Design Agency Task Management

This template helps to organise incoming work from the client account management teams into a creative design team at a small design agency. Often there are competing creative deadlines across account management teams which can lead to miss management of task priorities. On this template both the management team and creative team have their own workspace which is connected together, providing a way to manage creative tasks.

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7Daily Standup Meeting

Simple daily scrum meeting template perfect for small to medium size teams, it contains daily meeting template + meeting notes template

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8Team Task's Management

Transform your workflow with our comprehensive Notion template. Seamlessly manage tasks in Kanban and Calendar views. Collaborate effortlessly by overseeing team tasks, providing instructions, and scheduling meetings. Stay organized and productive all in one intuitive platform.

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9KNS Simple Project Management

This Notion template for project management in teams offers a unique combination of visual simplicity and advanced functionality. Its biggest advantage lies in how easy it is to stay organized and on top of tasks assigned to you individually as well as to the group.

The first panel presents an intuitive and highly visual view of your tasks divided by date and status. At a glance, you can see what you need to do today, tomorrow, or in the future, without having to deal with tasks that don't concern you. Additionally, you can easily switch to the team or entire project views, keeping everything in sight without losing focus.

The second panel is where this template really shines. Here you'll find task views in multiple styles, including a main view, a Kanban board, a calendar, a timeline, and a table or list. This diversity of views allows you to adapt to your visual preferences and follow a task's flow through different statuses: Idea, Backlog, On Hold, In Progress, Cancelled, and Done. The "Cancelled" and "Done" statuses remain hidden by default to maintain focus on active tasks.

The true brilliance of this template lies in its ability to provide a complete and organized view of project progress without sacrificing visual clarity. Whether you prefer to work with dates, Kanban boards, calendars, or lists, this template has you covered. Moreover, its minimalist and user-centric design makes it incredibly easy to adopt and use, with no steep learning curve.

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10Creative Concept Hub

This template includes everything for you and/or team to complete a creative process, starting at brainstorming and ending with end result :)

Includes:

FREEBIE

✅ Idea hub; brainstorm ideas, note them and categorize them

✅ Mind Mapping

Essentials

✅ Inspiration Section

✅ Mood boarding

✅ Storyboarding

✅ Team spaces

✅ Suggestions and Feedback section

✅ Deadline and Calendar

✅ Resources

Ultimate

✅ Team Space; section enhanced for teams, an environment for better communication and transparantcy

✅ Expenses Tracker

✅ Client Space; a section for the client and the team for optimal communication providing each stage of the creative concept in depth

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Closing Thoughts

Utilizing these templates streamlines the planning process, allowing teams to focus more on execution and less on setup. The structured layouts ensure that all critical elements are addressed, enhancing overall efficiency.

Adopting these tools can significantly improve collaboration within teams. They provide a clear roadmap and facilitate easy tracking of progress. Start implementing these templates today to experience enhanced team productivity and project management.

What is a RACI Matrix?

A RACI Matrix is a chart that helps clarify roles and responsibilities in a project, ensuring everyone knows who is Responsible, Accountable, Consulted, and Informed.

What is a Sprint Retrospective?

A Sprint Retrospective is a meeting held after a sprint in agile project management where team members discuss what went well, what could be improved, and plan for actions to improve the next sprint.

What is a Kanban Board?

A Kanban Board is a visual tool used in agile project management to track work at various stages of the process using cards to represent work items and columns to represent each stage of the process.