Top 10 Free PR & Comms Templates

Stay on top of your PR and comms game with these customizable templates to manage your campaigns, track your deadlines, and stay in the know with your team. Design, organize, and execute with ease straight from Notion.

What Should PR & Comms Templates Include?

Choosing the right PR & Comms template in Notion can streamline your workflow and enhance your team's communication efficiency. Here are key components to look for:

  1. Comprehensive Contact Database: A detailed section for storing contacts, including journalists and influencers, which allows for easy access and management.

  2. Press Release Templates: Pre-formatted templates for different types of announcements ensure consistency in communication and save time.

  3. Media Monitoring Dashboard: A centralized space to track media mentions and analyze the impact of your PR campaigns.

  4. Activity Scheduler: An integrated calendar to plan and track PR events, launches, and meetings, ensuring all team members are synchronized.

Selecting a template with these components will not only provide a solid foundation for your PR activities but also foster a proactive communication culture within your team.

What Should PR & Comms Templates Avoid?

When selecting a PR & Comms template in Notion, it's important to be aware of certain features that might hinder rather than help. Here are three key components to steer clear of:

  1. Overly Complex Structures: Templates with complicated frameworks can be counterproductive. They should enhance clarity and efficiency, not create confusion with excessive subdivisions and categories.

  2. Generic Content: Avoid templates that are filled with vague, non-specific content. A good PR & Comms template should offer customization options that allow you to tailor content to your specific needs and audience.

  3. Fixed, Non-Flexible Layouts: The nature of PR and communications is dynamic. A template that doesn’t allow easy adjustments to formats and sections can become quickly outdated as your campaign evolves.

Choosing the right template involves looking for simplicity, specificity, and flexibility to ensure it can be adapted as your public relations and communications needs change over time.

1Meeting Agenda Template

With this template you can easily create a meeting agenda directly in Notion. It includes meeting data like date & time, attendees and documents to read or prepare before the meeting, the agenda itself with time allocation and names of presenters, and an additional notes section. During the meeting, write down actions to take after the meeting and who is responsible for each action. If you need the agenda on paper, export to PDF and print.

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2Presentation Assistant w/ AI

Experience a new level of efficiency in presentation preparation with our meticulously crafted Notion template. Seamlessly integrate AI prompts that guide you through content creation, providing valuable insights and enhancing the overall structure of your presentation. Navigate the preparation process effortlessly with a comprehensive checklist included in the template, ensuring no crucial aspect is overlooked. Whether you're a seasoned presenter or just starting, this versatile template empowers you to create engaging and impactful presentations with ease, making your preparation journey both insightful and efficient.

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3Simple Content Repository

Whether you're...

• Scrambling to find that perfect piece of content from a few months back

• Juggling requests from sales (or anyone else on the team) who need content to help seal the deal

•Trying to figure out what content you might be able to repurpose

This content repository is about to be your new BFF.

Instead of being the content bottleneck (btdt), just pass this along to your team and empower them to search for the content they need. And if they can't find it, they can even pitch in with fresh content ideas, making this a win-win all around.

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4Brand Style Guide

A comprehensive branding guide. This template includes your brand's purpose, positioning statement, personality traits, logos, color palette, typography, and tone of voice to create a consistent brand identity, which is crucial for connecting with your target audience.

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5Notion's PR & media tracker

As a startup, news coverage about your company can help spread the word and give you an edge over your competition. A crucial part of the public relations process is staying on top of the latest news and the reporters who write it. We developed this PR and media tracker to help your team keep up to date with company news and build out the necessary context. Use this template to track your company's media coverage and consolidate fragmented data in one easily accessible page.

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6Notion's all hands presentation

The entire Notion team gets together every two weeks to align on goals and celebrate wins. Instead of using Powerpoint or Google Slides, we present every all-hands in a Notion page. That way, we can link to other pages, add embeds, and create an interactive presentation that documents our company's growth.

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7AI Powered All Hands Meeting

This AI-powered All Hands Template helps teams rapidly extract value from their meeting. Firstly, the template provides pre-built Notion AI functionality and secondly provides a functional and clean meeting note template for teams to leverage in their All Hands Meetings.

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8Notion's media kit

Media kits are an important way of making sure your brand is portrayed consistently in the press. Use this template to showcase items such as your logo, product screenshots, office photos, and team portraits.

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9Lean communication strategy

This template supports professionals, teams and companies to create a professional communication strategy with minimal effort. It guides individuals through the processes of selecting their audiences, crafting a message and selecting the right channels and messenger to deliver it.

The process is lean yet optimised, and offers ready made templates and multiple database views for each step. Simply put - it's the easiest way to build a professional and sufficiently comprehensive messaging strategy!

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10Public Brand Guidelines

Streamline your brand's online identity with our Brand Guidelines template, crafted for public visibility. It contains sections for brand identity and visual brand, ensuring your brand's values and aesthetics are clearly and consistently showcased to a global audience.

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Closing Thoughts

Utilizing these templates streamlines communication efforts and ensures consistency across all PR activities. They save time and enhance team collaboration, making your workflow more efficient.

Start implementing these tools today to see immediate improvements in your public relations strategy. Embrace the ease of use and adaptability that these templates offer to elevate your communications.

What is Earned Media?

Earned media refers to publicity gained through promotional efforts other than paid media advertising, such as mentions in news outlets or word of mouth.

What is Media Pitch?

A media pitch is a targeted message aimed at engaging a journalist or media outlet to cover a story or feature a product or service.

What is Crisis Communication?

Crisis communication is the strategy developed by organizations to protect and defend their reputation facing public challenges to their integrity or business conduct.

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